Everything you need to manage your team
StaffWise covers leave, shift scheduling, expenses, mileage and Revenue compliance, all in one affordable platform.
📅Leave Management
Annual Leave tracking
Sick leave (separate from annual)
Half days (AM and PM)
TOIL (Time Off In Lieu)
Bereavement, maternity, paternity leave
Unpaid leave
Hourly pop-out tracking
Team calendar view
Minimum cover enforcement
Two-stage approval workflows
Irish public holidays (auto-synced)
Part-time pro-rata calculations (OWTA 1997)
Mobile booking (PWA, installs like an app)
Admin can record absence on behalf of staff
Drag-to-select calendar (desktop)
Tap-to-select calendar (mobile)
Who's In Today dashboard widget
TOIL ledger with credit and debit entries, manager approved
Step Out tracking with company cap policy (off, warm or hard)
Configurable leave-year start (calendar, April or financial year)
Year-aware carry-over with deadline or allowed-months rules
🕐Shifts & Rotas
Visual weekly rota builder (drag and drop)
6 shift templates (Morning, Bar, Late, Kitchen, Floor, Close)
Colour-coded shifts by role/template
Publish rota, staff notified instantly
Copy last week's rota with one click
Leave clash detection
Public holidays flagged on rota
Staff availability preferences (per day)
Tablet kiosk clock-in with PIN and selfie verification
Shift swap requests (manager approves)
Labour cost tracker (budget vs actual)
Open shifts for unfilled slots
Touch-drag rota building on tablet and mobile
Cross-location double-book guard
One-off and recurring staff availability windows
Job roles assigned and colour-coded on shifts
Daily sales forecast vs labour cost variance
💶Expense Management
Irish civil service mileage rates (September 2022)
Google Maps route calculation
Revenue shorter-route rule (home vs office)
Day subsistence (5hr €19.25, 10hr €46.17)
Overnight subsistence (Normal €205.53)
Remote working allowance (€3.20/day)
Vouched and unvouched expense grouping
Receipt tracking
Monthly expense deadline reminders
Email summary before submission
Per-employee mileage profile with annual km bands
Eircode-based home and destination addresses
Manager query, approve or reject workflow
Car, EV, motorcycle and bicycle rates
Small Benefit Exemption tracking (S.112B TCA 1997)
🏛️Revenue Compliance
ERR (Enhanced Reporting Requirements)
Revenue ROS file generation in JSON and XML
Vouched/unvouched breakdown
Employee PPSN management (masked)
Employer Registration Number (ERN)
Monthly payment cycle management
Validates the Employer Registration Number before generating
Per-employee travel, subsistence and remote-working breakdown
Audit log entry on every ERR submission
👥Team Management
Multiple teams
Team-based approvals
Who's in today dashboard
Team overview calendar
Conflict detection
Approver assignments and delegates
Per-team minimum cover and two-stage approval
Team colour coding
📊Admin & Reports
Leave balance reports
Usage reports
Sick leave reports
CSV export
Audit log
Full admin dashboard
Bulk employee import
Job roles management
Per-feature module toggles
Subdomain per company (multi-tenant)
📋Employee Onboarding
Task checklists for every new hire
Multiple onboarding templates per company
Document acknowledgement with full name and timestamp
Day-relative due dates from each hire's start date
Assign tasks to the hire, a role, or a named colleague
Automatic reminder emails at day 3, 7 and 14
New-hire onboarding checklist on mobile
⏱️Tablet Kiosk Clock-In
Shared tablet for clock-in and clock-out
Per-employee PIN entry
Selfie verification captured at the punch
Per-device lockout after repeated wrong PINs
Device enrolment with a rotating token
Works offline and installs as its own kiosk app
Today's roster shown on the kiosk
🕓Timesheets
Scheduled hours vs actual hours per week
Break and overtime tracking
Submit, approve and lock workflow
Manager adjustments with reason and audit trail
Present, absent, late and no-show status per entry
CSV export for payroll
📍Multi-location
Separate rotas per site
Per-location shift templates
Per-site labour cost targets
Assign staff to one or more locations
Kiosk devices pinned to a location
🎄Company Closure Days
Mark Christmas, Good Friday and custom closures
Auto-deduct from leave or pay as a goodwill day
Multi-day closure ranges applied in one step
Preview before applying across the team
Each closure recorded in employee leave history
🧾Payslip Access
Import payslips from Sage Micropay
Employees view their payslips in-app
PIN-protected payslip access
Gross, tax, PRSI, USC and net breakdown
Year-to-date figures on every payslip
Import batches with matched and unmatched counts
🔐Two-Factor Authentication
TOTP authenticator app support
QR code setup
Backup recovery codes
Verified on login
📆Calendar Sync
Connect Outlook / Microsoft 365
Leave and shifts pushed to your calendar
Subscribe to a private iCal feed
📡Live Dashboard
See who is clocked in right now
Real-time view for managers
Currently-out status per employee
📝Shift Log
Append-only handover notes per location
Tag notes (kitchen, front of house, incident, VIP)
Visible to the next shift at the same location
Embedded in the rota builder
🔔Push Notifications
Leave approvals delivered to your phone
Shift publish and swap alerts
Web push on mobile and desktop
Per-event notification preferences